Using AutoText in Microsoft Word. What’s AutoText? It’s a way to insert or type the same thing over and over, but with fewer keystrokes. I suppose you could look at is as a macro, but Word gives you an easier way to create it. AutoText can only be stored in templates. Don’t ask me why they didn’t make it so you can save it in.
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You manage AutoText in Word 2011 for Mac by choosing Tools→AutoCorrect. Click the AutoText tab in the AutoCorrect preferences dialog. In the AutoCorrect preferences dialog, you can adjust settings for these additional features:
Automatically Correct Spelling and Formatting as You Type: This check box is an on/off switch for all the automatic Word behaviors shown on all the tabs of AutoCorrect preferences. Deselect the check box to turn off all aspects of AutoCorrect.
Show AutoComplete Tip for AutoText and Dates: This check box is probably the most important one for AutoText because it’s an on/off switch for AutoText’s AutoComplete feature. Deselecting this check box pretty much defeats the purpose of AutoText unless you want to turn off AutoText for a particular demonstration. If you deselect this, you can still use the AutoText toolbar All Entries pop-up menu or choose Insert→AutoText to manually put AutoText entries into your document. Also, you can turn AutoComplete back on by selecting the check box.
Review the other check boxes and make changes to suit your preferences. If you write many business letters with long text entries that are often repeated, you might want to leave most of these options selected.
Look In: This is a pop-up menu that lets you filter what AutoText entries are displayed in the AutoText entries list. You can choose from any currently open document template. AutoText entries are stored in templates.
Enter AutoText Entries Here: Take a look at the list of entries. If you see things in the list that you want to have AutoComplete finish, leave them. Otherwise, delete the entries you don’t need. Click OK when you’re done cleaning AutoText entries. Click a name to see a preview of the entry.
Delete: Select an AutoText entry; then click Delete to permanently remove it. AutoText entries are saved to Normal.dotm template. Changes to Normal template are saved when you quit Word.
Insert: Inserts the selected AutoText into your document at the position of the insertion cursor.
Add: If you select something before opening these preferences, you can type a name and click Add to create a new AutoText entry.
- 2020-3-29 You manage AutoText in Word 2011 for Mac by choosing Tools→AutoCorrect. Click the AutoText tab in the AutoCorrect preferences dialog. In the AutoCorrect preferences dialog, you can adjust settings for these additional features: Automatically Correct Spelling and Formatting as You Type: This check box is an on/off switch for all the automatic Word behaviors shown.
- 2020-3-19 You can help protect yourself from scammers by verifying that the contact is a Microsoft Agent or Microsoft Employee and that the phone number is an. How to restore Autotext/Building blocks in Word 2013? I rely on autotext/building blocks a lot - it's an absolute essential every day. In Word 2013 AutoTexit stored in different global.
If you ever need to find your own AutoText entries, they’re stored in Word’s Normal template (Normal.dotm). You can use Organizer to copy AutoText entries from one template to another.
Choose Insert→AutoText and choose any existing AutoText entry to insert at the current cursor location. Your own custom AutoText entries will be found in the Normal submenu.
Office 2011 for Mac’s AutoText feature is so simple, yet so powerful, you might wonder how you got along without it. Use AutoText to teach Word for Mac 2011 to remember text that you use often and don’t feel like typing over and over. Word can then type that text for you.
There are five Auto features:
AutoText: When you type certain text, this feature instantly inserts an AutoText entry.
AutoText name: Each AutoText entry has a name so that you can refer to an AutoText entry by typing its name in a document and so you can manage them all in AutoText preferences, which we explain shortly.
AutoComplete: This is the process whereby a saved AutoText entry is added to a document when its name is typed.
AutoCorrect: This is the technology that the AutoText feature uses. You can consider AutoCorrect to be the parent of the AutoText feature.
Maybe you have to type your organization’s name often. Maybe you have to type a word or an expression that’s cumbersome, such as Nuclear Factor-Kappa B and Placental Apoptosis. To teach Word a word or expression, all you have to do is this:
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Type the word or expression that you use often and select it.
With the text selected, choose Insert→AutoText→New.
This step summons the Create AutoText dialog with a suggested name for your AutoText entry.
(Optional) If you don’t want to use Word’s suggestion, type a new name in the Name field.
Click OK to close the Create AutoText dialog and add the entry to Word.
Word looks for the names of AutoText entries as you type, and when you begin to type the first few letters, AutoText displays a tooltip showing the first few words of the AutoText entry. Pressing Return or Enter fills in the rest of the text for you.
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In this example, whenever you type Nuclear Factor, Word knows you want to use the long, awful Nuclear Factor-Kappa B and Placental Apoptosis expression in your document. You don’t have to use any of the words of the saved AutoText in the name you give to AutoText. You can invent your own AutoText naming scheme.