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macOS Catalina introduces Voice Control, a new way to fully control your Mac entirely with your voice. Voice Control uses the Siri speech-recognition engine to improve on the Enhanced Dictation feature available in earlier versions of macOS.¹

How to turn on Voice Control

After upgrading to macOS Catalina, follow these steps to turn on Voice Control:

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Choose Apple menu  > System Preferences, then click Accessibility.
Click Voice Control in the sidebar.
Select Enable Voice Control. When you turn on Voice Control for the first time, your Mac completes a one-time download from Apple.²
Voice Control preferences

When Voice Control is enabled, you see an onscreen microphone representing the mic selected in Voice Control preferences.

To pause Voice Control and stop it from from listening, say ”Go to sleep” or click Sleep. To resume Voice Control, say or click ”Wake up.”

How to use Voice Control

Get to know Voice Control by reviewing the list of voice commands available to you: Say “Show commands” or ”Show me what I can say.” The list varies based on context, and you may discover variations not listed. To make it easier to know whether Voice Control heard your phrase as a command, you can select ”Play sound when command is recognized” in Voice Control preferences.

Basic navigation

Voice Control recognizes the names of many apps, labels, controls, and other onscreen items, so you can navigate by combining those names with certain commands. Here are some examples:

Open Pages: ”Open Pages.” Then create a new document: ”Click New Document.” Then choose one of the letter templates: 'Click Letter. Click Classic Letter.” Then save your document: ”Save document.”
Start a new message in Mail: ”Click New Message.” Then address it: ”John Appleseed.”
Turn on Dark Mode: ”Open System Preferences. Click General. Click Dark.” Then quit System Preferences: ”Quit System Preferences” or ”Close window.”
Restart your Mac: ”Click Apple menu. Click Restart” (or use the number overlay and say ”Click 8”).

You can also create your own voice commands.

Number overlays

Use number overlays to quickly interact with parts of the screen that Voice Control recognizes as clickable, such as menus, checkboxes, and buttons. To turn on number overlays, say ”Show numbers.” Then just say a number to click it.

Number overlays make it easy to interact with complex interfaces, such as web pages. For example, in your web browser you could say ”Search for Apple stores near me.” Then use the number overlay to choose one of the results: ”Show numbers. Click 64.” (If the name of the link is unique, you might also be able to click it without overlays by saying ”Click” and the name of the link.)

Voice Control automatically shows numbers in menus and wherever you need to distinguish between items that have the same name.

Grid overlays

Use grid overlays to interact with parts of the screen that don't have a control, or that Voice Control doesn't recognize as clickable.

Say “Show grid” to show a numbered grid on your screen, or ”Show window grid” to limit the grid to the active window. Say a grid number to subdivide that area of the grid, and repeat as needed to continue refining your selection.

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To click the item behind a grid number, say ”Click” and the number. Or say ”Zoom” and the number to zoom in on that area of the grid, then automatically hide the grid. You can also use grid numbers to drag a selected item from one area of the grid to another: ”Drag 3 to 14.”

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To hide grid numbers, say ”Hide numbers.” To hide both numbers and grid, say ”Hide grid.”

Dictation

When the cursor is in a document, email message, text message, or other text field, you can dictate continuously. Dictation converts your spoken words into text.

To enter a punctuation mark, symbol, or emoji, just speak its name, such as ”question mark” or ”percent sign” or ”happy emoji.” These may vary by language or dialect.
To move around and select text, you can use commands like ”Move up two sentences” or ”Move forward one paragraph” or ”Select previous word” or ”Select next paragraph.”
To format text, try ”Bold that” or ”Capitalize that,” for example. Say ”numeral” to format your next phrase as a number.
To delete text, you can choose from many delete commands. For example, say “delete that” and Voice Control knows to delete what you just typed. Or say ”Delete all” to delete everything and start over.

Voice Control understands contextual cues, so you can seamlessly transition between text dictation and commands. For example, to dictate and then send a birthday greeting in Messages, you could say ”Happy Birthday. Click Send.” Or to replace a phrase, say ”Replace I’m almost there with I just arrived.”

You can also create your own vocabulary for use with dictation.

Create your own voice commands and vocabulary

Create your own voice commands

Open Voice Control preferences, such as by saying ”Open Voice Control preferences.”
Click Commands or say ”Click Commands.” The complete list of all commands opens.
To add a new command, click the add button (+) or say ”Click add.” Then configure these options to define the command:
- When I say: Enter the word or phrase that you want to be able to speak to perform the action.
- While using: Choose whether your Mac performs the action only when you're using a particular app.
- Perform: Choose the action to perform. You can open a Finder item, open a URL, paste text, paste data from the clipboard, press a keyboard shortcut, select a menu item, or run an Automator workflow.
Use the checkboxes to turn commands on or off. You can also select a command to find out whether other phrases work with that command. For example, “Undo that” works with several phrases, including “Undo this” and “Scratch that.”

To quickly add a new command, you can say ”Make this speakable.” Voice Control will help you configure the new command based on the context. For example, if you speak this command while a menu item is selected, Voice Control helps you make a command for choosing that menu item.

Create your own dictation vocabulary

Open Voice Control preferences, such as by saying ”Open Voice Control preferences.”
Click Vocabulary, or say ”Click Vocabulary.”
Click the add button (+) or say ”Click add.”
Type a new word or phrase as you want it to be entered when spoken.

Learn more

For the best performance when using Voice Control with a Mac notebook computer and an external display, keep your notebook lid open or use an external microphone.
All audio processing for Voice Control happens on your device, so your personal data is always kept private.
Use Voice Control on your iPhone or iPod touch.
Learn more about accessibility features in Apple products.

1. Voice Control uses the Siri speech-recognition engine for U.S. English only. Other languages and dialects use the speech-recognition engine previously available with Enhanced Dictation.

2. If you're on a business or school network that uses a proxy server, Voice Control might not be able to download. Have your network administrator refer to the network ports used by Apple software products.

To use a keyboard shortcut, press and hold one or more modifier keys and then press the last key of the shortcut. For example, to use Command-C (copy), press and hold the Command key, then the C key, then release both keys. Mac menus and keyboards often use symbols for certain keys, including modifier keys:

On keyboards made for Windows PCs, use the Alt key instead of Option, and the Windows logo key instead of Command.

Some keys on some Apple keyboards have special symbols and functions, such as for display brightness , keyboard brightness , Mission Control, and more. If these functions aren't available on your keyboard, you might be able to reproduce some of them by creating your own keyboard shortcuts. To use these keys as F1, F2, F3, or other standard function keys, combine them with the Fn key.

Cut, copy, paste, and other common shortcuts

Command-X: Cut the selected item and copy it to the Clipboard.
Command-C: Copy the selected item to the Clipboard. This also works for files in the Finder.
Command-V: Paste the contents of the Clipboard into the current document or app. This also works for files in the Finder.
Command-Z: Undo the previous command. You can then press Shift-Command-Z to Redo, reversing the undo command. In some apps, you can undo and redo multiple commands.
Command-A: Select All items.
Command-F: Find items in a document or open a Find window.
Command-G: Find Again: Find the next occurrence of the item previously found. To find the previous occurrence, press Shift-Command-G.
Command-H: Hide the windows of the front app. To view the front app but hide all other apps, press Option-Command-H.
Command-M: Minimize the front window to the Dock. To minimize all windows of the front app, press Option-Command-M.
Command-O: Open the selected item, or open a dialog to select a file to open.
Command-P: Print the current document.
Command-S: Save the current document.
Command-T: Open a new tab.
Command-W: Close the front window. To close all windows of the app, press Option-Command-W.
Option-Command-Esc: Force quit an app.
Command–Space bar: Show or hide the Spotlight search field. To perform a Spotlight search from a Finder window, press Command–Option–Space bar. (If you use multiple input sources to type in different languages, these shortcuts change input sources instead of showing Spotlight. Learn how to change a conflicting keyboard shortcut.)
Control–Command–Space bar: Show the Character Viewer, from which you can choose emoji and other symbols.
Control-Command-F: Use the app in full screen, if supported by the app.
Space bar: Use Quick Look to preview the selected item.
Command-Tab: Switch to the next most recently used app among your open apps.
Shift-Command-5: In macOS Mojave or later, take a screenshot or make a screen recording. Or use Shift-Command-3 or Shift-Command-4 for screenshots. Learn more about screenshots.
Shift-Command-N: Create a new folder in the Finder.
Command-Comma (,): Open preferences for the front app.

Sleep, log out, and shut down shortcuts

You might need to press and hold some of these shortcuts for slightly longer than other shortcuts. This helps you to avoid using them unintentionally.

Power button: Press to turn on your Mac or wake it from sleep. Press and hold for 1.5 seconds to put your Mac to sleep.* Continue holding to force your Mac to turn off.
Option–Command–Power button* or Option–Command–Media Eject : Put your Mac to sleep.
Control–Shift–Power button* or Control–Shift–Media Eject : Put your displays to sleep.
Control–Power button* or Control–Media Eject : Display a dialog asking whether you want to restart, sleep, or shut down.
Control–Command–Power button:* Force your Mac to restart, without prompting to save any open and unsaved documents.
Control–Command–Media Eject : Quit all apps, then restart your Mac. If any open documents have unsaved changes, you will be asked whether you want to save them.
Control–Option–Command–Power button* or Control–Option–Command–Media Eject : Quit all apps, then shut down your Mac. If any open documents have unsaved changes, you will be asked whether you want to save them.
Control-Command-Q: Immediately lock your screen.
Shift-Command-Q: Log out of your macOS user account. You will be asked to confirm. To log out immediately without confirming, press Option-Shift-Command-Q.

* Does not apply to the Touch ID sensor.

Finder and system shortcuts

Command-D: Duplicate the selected files.
Command-E: Eject the selected disk or volume.
Command-F: Start a Spotlight search in the Finder window.
Command-I: Show the Get Info window for a selected file.
Command-R: (1) When an alias is selected the Finder: show the original file for the selected alias. (2) In some apps, such as Calendar or Safari, refresh or reload the page. (3) In Software Update preferences, check for software updates again.
Shift-Command-C: Open the Computer window.
Shift-Command-D: Open the desktop folder.
Shift-Command-F: Open the Recents window, showing all of the files you viewed or changed recently.
Shift-Command-G: Open a Go to Folder window.
Shift-Command-H: Open the Home folder of the current macOS user account.
Shift-Command-I: Open iCloud Drive.
Shift-Command-K: Open the Network window.
Option-Command-L: Open the Downloads folder.
Shift-Command-N: Create a new folder.
Shift-Command-O: Open the Documents folder.
Shift-Command-P: Show or hide the Preview pane in Finder windows.
Shift-Command-R: Open the AirDrop window.
Shift-Command-T: Show or hide the tab bar in Finder windows.
Control-Shift-Command-T: Add selected Finder item to the Dock (OS X Mavericks or later)
Shift-Command-U: Open the Utilities folder.
Option-Command-D: Show or hide the Dock.
Control-Command-T: Add the selected item to the sidebar (OS X Mavericks or later).
Option-Command-P: Hide or show the path bar in Finder windows.
Option-Command-S: Hide or show the Sidebar in Finder windows.
Command–Slash (/): Hide or show the status bar in Finder windows.
Command-J: Show View Options.
Command-K: Open the Connect to Server window.
Command-L: Make an alias of the selected item.
Command-N: Open a new Finder window.
Option-Command-N: Create a new Smart Folder.
Command-T: Show or hide the tab bar when a single tab is open in the current Finder window.
Option-Command-T: Show or hide the toolbar when a single tab is open in the current Finder window.
Option-Command-V: Move: Move the files in the Clipboard from their original location to the current location.
Command-Y: Use Quick Look to preview the selected files.
Option-Command-Y: View a Quick Look slideshow of the selected files.
Command-1: View the items in the Finder window as icons.
Command-2: View the items in a Finder window as a list.
Command-3: View the items in a Finder window in columns.
Command-4: View the items in a Finder window in a gallery.
Command–Left Bracket ([): Go to the previous folder.
Command–Right Bracket (]): Go to the next folder.
Command–Up Arrow: Open the folder that contains the current folder.
Command–Control–Up Arrow: Open the folder that contains the current folder in a new window.
Command–Down Arrow: Open the selected item.
Right Arrow: Open the selected folder. This works only when in list view.
Left Arrow: Close the selected folder. This works only when in list view.
Command-Delete: Move the selected item to the Trash.
Shift-Command-Delete: Empty the Trash.
Option-Shift-Command-Delete: Empty the Trash without confirmation dialog.
Command–Brightness Up: Turn target display mode on or off.
Command–Brightness Down: Turn video mirroring on or off when your Mac is connected to more than one display.
Option–Brightness Up: Open Displays preferences. This works with either Brightness key.
Control–Brightness Up or Control–Brightness Down: Change the brightness of your external display, if supported by your display.
Option–Shift–Brightness Up or Option–Shift–Brightness Down: Adjust the display brightness in smaller steps. Add the Control key to this shortcut to make the adjustment on your external display, if supported by your display.
Option–Mission Control: Open Mission Control preferences.
Command–Mission Control: Show the desktop.
Control–Down Arrow: Show all windows of the front app.
Option–Volume Up: Open Sound preferences. This works with any of the volume keys.
Option–Shift–Volume Up or Option–Shift–Volume Down: Adjust the sound volume in smaller steps.
Option–Keyboard Brightness Up: Open Keyboard preferences. This works with either Keyboard Brightness key.
Option–Shift–Keyboard Brightness Up or Option–Shift–Keyboard Brightness Down: Adjust the keyboard brightness in smaller steps.
Option key while double-clicking: Open the item in a separate window, then close the original window.
Command key while double-clicking: Open a folder in a separate tab or window.
Command key while dragging to another volume: Move the dragged item to the other volume, instead of copying it.
Option key while dragging: Copy the dragged item. The pointer changes while you drag the item.
Option-Command while dragging: Make an alias of the dragged item. The pointer changes while you drag the item.
Option-click a disclosure triangle: Open all folders within the selected folder. This works only when in list view.
Command-click a window title: See the folders that contain the current folder.
Learn how to use Command or Shift to select multiple items in the Finder.
Click the Go menu in the Finder menu bar to see shortcuts for opening many commonly used folders, such as Applications, Documents, Downloads, Utilities, and iCloud Drive.

Document shortcuts

The behavior of these shortcuts may vary with the app you're using.

Command-B: Boldface the selected text, or turn boldfacing on or off.
Command-I: Italicize the selected text, or turn italics on or off.
Command-K: Add a web link.
Command-U: Underline the selected text, or turn underlining on or off.
Command-T: Show or hide the Fonts window.
Command-D: Select the Desktop folder from within an Open dialog or Save dialog.
Control-Command-D: Show or hide the definition of the selected word.
Shift-Command-Colon (:): Display the Spelling and Grammar window.
Command-Semicolon (;): Find misspelled words in the document.
Option-Delete: Delete the word to the left of the insertion point.
Control-H: Delete the character to the left of the insertion point. Or use Delete.
Control-D: Delete the character to the right of the insertion point. Or use Fn-Delete.
Fn-Delete: Forward delete on keyboards that don't have a Forward Delete key. Or use Control-D.
Control-K: Delete the text between the insertion point and the end of the line or paragraph.
Fn–Up Arrow: Page Up: Scroll up one page.
Fn–Down Arrow: Page Down: Scroll down one page.
Fn–Left Arrow: Home: Scroll to the beginning of a document.
Fn–Right Arrow: End: Scroll to the end of a document.
Command–Up Arrow: Move the insertion point to the beginning of the document.
Command–Down Arrow: Move the insertion point to the end of the document.
Command–Left Arrow: Move the insertion point to the beginning of the current line.
Command–Right Arrow: Move the insertion point to the end of the current line.
Option–Left Arrow: Move the insertion point to the beginning of the previous word.
Option–Right Arrow: Move the insertion point to the end of the next word.
Shift–Command–Up Arrow: Select the text between the insertion point and the beginning of the document.
Shift–Command–Down Arrow: Select the text between the insertion point and the end of the document.
Shift–Command–Left Arrow: Select the text between the insertion point and the beginning of the current line.
Shift–Command–Right Arrow: Select the text between the insertion point and the end of the current line.
Shift–Up Arrow: Extend text selection to the nearest character at the same horizontal location on the line above.
Shift–Down Arrow: Extend text selection to the nearest character at the same horizontal location on the line below.
Shift–Left Arrow: Extend text selection one character to the left.
Shift–Right Arrow: Extend text selection one character to the right.
Option–Shift–Up Arrow: Extend text selection to the beginning of the current paragraph, then to the beginning of the following paragraph if pressed again.
Option–Shift–Down Arrow: Extend text selection to the end of the current paragraph, then to the end of the following paragraph if pressed again.
Option–Shift–Left Arrow: Extend text selection to the beginning of the current word, then to the beginning of the following word if pressed again.
Option–Shift–Right Arrow: Extend text selection to the end of the current word, then to the end of the following word if pressed again.
Control-A: Move to the beginning of the line or paragraph.
Control-E: Move to the end of a line or paragraph.
Control-F: Move one character forward.
Control-B: Move one character backward.
Control-L: Center the cursor or selection in the visible area.
Control-P: Move up one line.
Control-N: Move down one line.
Control-O: Insert a new line after the insertion point.
Control-T: Swap the character behind the insertion point with the character in front of the insertion point.
Command–Left Curly Bracket ({): Left align.
Command–Right Curly Bracket (}): Right align.
Shift–Command–Vertical bar (|): Center align.
Option-Command-F: Go to the search field.
Option-Command-T: Show or hide a toolbar in the app.
Option-Command-C: Copy Style: Copy the formatting settings of the selected item to the Clipboard.
Option-Command-V: Paste Style: Apply the copied style to the selected item.
Option-Shift-Command-V: Paste and Match Style: Apply the style of the surrounding content to the item pasted within that content.
Option-Command-I: Show or hide the inspector window.
Shift-Command-P: Page setup: Display a window for selecting document settings.
Shift-Command-S: Display the Save As dialog, or duplicate the current document.
Shift–Command–Minus sign (-): Decrease the size of the selected item.
Shift–Command–Plus sign (+): Increase the size of the selected item. Command–Equal sign (=) performs the same function.
Shift–Command–Question mark (?): Open the Help menu.

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Other shortcuts

Ms Word Shortcuts

For more shortcuts, check the shortcut abbreviations shown in the menus of your apps. Every app can have its own shortcuts, and shortcuts that work in one app might not work in another.

Apple Music shortcuts: Choose Help > Keyboard shortcuts from the menu bar in the Music app.
Other shortcuts: Choose Apple menu > System Preferences, click Keyboard, then click Shortcuts.

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Learn more

Create your own shortcuts and resolve conflicts between shortcuts
Change the behavior of the function keys or modifier keys