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Download and install or reinstall Office 365 or Office 2019 on a PC or Mac. Select the PC or Mac tabs above to help you with the rest of the install process. If the Microsoft account or work or school account isn't working, see I forgot the username or password for the account I use with Office. Find out steps to fix How To: Reinstall Office Home And Student 2010. Find out steps to fix How To: Reinstall Office Home And Student 2010. How To: Reinstall Office Home And Student 2010. Article ID: 3336. Note: Please bookmark the page by pressing Ctrl+D in case the resolution steps require you to restart your system.

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Visit the Print screen.

The keyboard shortcut is Ctrl+P.

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Click the Print All Pages button.

At the bottom of the menu, you see a set of options, the first of which is Print Markup. This setting controls whether comments, as well as other text markup, print with the rest of the document.

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Choose the Print Markup command.

When this command has a check mark by it, the comments print. When no check mark appears, you’re directing Word not to print comments (and other types of text markup).

Use the Print Preview window to confirm whether comments will print.

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Choose the Print Markup command.

When this command has a check mark by it, the comments print. When no check mark appears, you’re directing Word not to print comments (and other types of text markup).

Use the Print Preview window to confirm whether comments will print.

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Make any other settings in the Print window as needed.

Finalize your document here.

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Click the big Print button to print the document.

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The change made by completing these steps isn’t permanent. You must follow these steps every time you print the document or else the comments print as well.

When you want more than a printout with the default of every Word 2011 for Mac printer setting, you can find more options by choosing File→Print or pressing Command-P to bring up the Print dialog. You can even find an option here to expose every possible printer control.

Picking a printer in Word 2011 for Mac

The Printer pop-up menu enables you to choose from three options:

  • List of printers: All available printers are shown, and you can choose which one to use.

  • Add Printer: Opens the Mac OS X printer options dialog and allows you to add a printer.

  • Print and Fax Preferences: Opens the Mac OS X Print & Fax system preferences dialog.

Picking a set of preset printing options in Word 2011 for Mac

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The Presets pop-up menu enables you to choose from several different printing presets:

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  • Standard: Most of the time, this is the best one to use.

  • Last Used Settings: Might be the one for you if you have some special customized presets.

  • List of Customized Presets: If you’ve created customized presets in the advanced printing options, you can choose one of them.

Printing to PDF in Word 2011 for Mac

One of the really neat things about having a Mac is that every application that can print prints to PDF (Portable Document Format). Word is no exception, except that in Word, you can choose File→Save As and in the Format pop-up menu, choose PDF.

Unless you need one of the other PDF options in the following list, you don’t have to go through the Print dialog to make a PDF. Here’s a rundown on the PDF printing options:

  • Save as PDF: Opens the Save dialog to save your document as PDF.

  • Save as PostScript: Opens the Save dialog to save your document as a .ps postscript file. A PostScript printer is needed to print the file.

  • Fax PDF: Opens the Print dialog to a Mac OS X Fax cover sheet. If your Mac has a dialup modem, you can use this option to fax your file.

  • Mail PDF: Opens an e-mail message in Apple Mail, not Microsoft Outlook, and adds the PDF as an attachment.

  • Save as PDF-X: This option flattens transparency and changes colors to CYMK.

  • Save PDF to iPhoto: Creates a PDF and sends the PDF to iPhoto.

  • Save PDF to Web Receipts Folder: Creates a PDF and puts it into your Web Receipts folder.

  • Edit Menu: Allows you to add custom PDF workflows. Click the Help button in the Print dialog for more details.

Previewing in Mac OS X Preview

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The Print dialog is standard for all applications that can print. Mac OS X offers a preview of your document when you click the Preview button. The File→Print Preview command path is no longer available.